Refund Information

When Refunds Begin

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Spring 2025

January 3, 2025 - Financial Aid begins disbursing to student accounts to cover charges. Changes to addresses or e-Refund accounts should be completed no later than midnight on this date. Changes submitted after this time cannot be guaranteed to be in effect for initial refund processing.

January 6, 2025 - Refunds should begin showing up in direct deposit bank accounts. Refund checks will be mailed during the week.

 

Refund Schedules for Drops & Withdrawals

Please note:  Dropping and withdrawing are two very different actions and the refund schedules are NOT similar.  Please refer to the definitions* to access the correct refund schedule.

*Dropping a class is defined as removing one or more classes from your schedule, while remaining enrolled in at least one course.  It is considered a withdrawal when the student goes to zero hours.

Spring 2025 Refund - Drop Dates

Spring 2025 Refund - Withdrawal Dates

Types of Refunds

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  • If you have dropped one or more courses and remain enrolled, you may be eligible for a refund.

    Dropping a course does not relieve you of your financial obligation to the University for any unpaid charges (including financial aid adjustments) incurred for the related semester or term. The refund percentages are applicable to all tuition and fees except non-refundable fees such as late fees and orientation fees. Refunds of parking fees must be requested at the Parking Services office.

    There is no refund for courses dropped after the twelfth-class day of the fall/spring term and fourth-class day of a regular 5-week summer term. Please allow a minimum of 10 business-days for award adjustments to be processed.

     

    IMPORTANT: Dropping credit hours from the semester may affect your financial aid. If you are a financial aid recipient, you should visit us before dropping a course. If you have dropped a course, the term balance may not immediately reflect the necessary adjustments. 

  • If you have dropped all of your courses and have gone to zero hours enrolled (aka withdrawn), you may be eligible for a refund. 

    Enrolling for courses at Texas State University constitutes a financial obligation to the University. If you plan not to attend, it is your responsibility to withdraw from the University prior to the first official University class day for any semester. That way you can avoid the financial obligations associated with being enrolled during the semester. Withdrawal Information is available on the Office of the University Registrar website.

    Withdrawing from the University does not relieve you of your financial obligation to the University for any unpaid charges (including financial aid adjustments) incurred for the related semester. The refund percentages are applicable to all tuition and fees except non-refundable fees such as late fees and orientation fees. Refunds of parking fees must be requested at the Parking Services office.

    An immediate refund WILL NOT be made at the time of withdrawal. All refunds will first be applied to remaining unpaid obligations. All refunds will be processed within 30 days. 

    University Tuition and Fees Refund Appeal Policy.

    IMPORTANT: Withdrawing from the semester may affect your financial aid. If you are a financial aid recipient, you should visit us before withdrawing. If you have withdrawn from the University, the semester balance may not immediately reflect the necessary adjustments.

     

    *Please note: Summer semesters have several different terms within the semester. Please contact our office if you have questions regarding withdrawal dates for summer. Additionally, during the summer, please allow a minimum of 10 business days for billing account adjustments to be processed.

    • ONLY type of refund that will be processed directly to the parent. 
    • Refunds for Parent PLUS loans that are processed as checks will be mailed to the parent at the address on file with Financial Aid and Scholarships. 
    • These refunds may be sent by direct deposit if: 1) the parent (borrower) is an authorized user on their student’s TouchNet account; and 2) enrolled for e-Refund as an Authorized User.
    • Please refer to How to Instructions: Signing Up for Parent (PLUS) Direct Deposit (e-Refunds)
    • A parent PLUS loan refund will only be disbursed to the student's refund account (as listed on the student payment portal) if the parent indicated on their loan application that they wanted the refund to go to their student.

    • Processed each Wednesday, except in the event of holidays or university closure in which case refunds will process on the next open business day.
    • If you are signed up for e-Refund (direct deposit), funds should show in your bank account within 24 to 72 hours of processing. 

    • Any student who withdraws officially from Texas State or is granted permission to live off campus may receive a refund on the unused portion of their room and board payment for the current installment period.
    • Room and board charges will continue until you have officially moved out of the Texas State residence halls and cleared with the Director of Housing and Residence Life. 
    • For more information on cancellation/exemption of housing, please visit the Department of Housing and Residential Life.

     

  • In the unfortunate event of a student’s death, any refund due will be made to the estate of the deceased student. Refunds may be comprised of tuition, fees, room and board, deposits, or other monies.

Refund Options

e-Refund

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This enables you to have your Financial Aid and other refunds directly deposited into your personal bank account. Otherwise, your refund will be mailed as a check. You will be notified via email when monies have been transferred to your bank account. Please allow 24-72 hours for the funds to be deposited into your bank account. The e-refund setup can be cancelled at any time. To sign up or cancel this service, log into the appropriate payment portal. 

U.S. Department of Education Compliance Notice: Public information is provided for full disclosure of financial arrangements between Texas State University and Wells Fargo in compliance with Department of Education regulation 668.164(e). Compliance information may be found at the ID Services website.

Mailed Paper Check

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If you do not sign up for e-Refunds, a refund check will be mailed to you.

  • The check will be mailed to the appropriate address on file.
  • The appropriate address is determined in the priority order of: 1) Mailing; 2) Local; and 3) Permanent. 
  • Students may update their addresses as needed by following the instructions for address change at the Office of the Registrar.
Student
Authorized User

Archived Refund Schedules

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